Invite your team

Add teammates to a workspace and choose what each of them can do.

Work on a workspace together: a partner who approves pins, or a virtual assistant who adds posts and schedules pins.

Steps

1. Open Settings, then Team.
2. Enter the person's Email address and choose a Role.
3. Press Send invitation. They get an email with a link to join. The link is also shown once on your screen: press Copy link to send it yourself.
4. They open the link, press Sign in or Create an account with the invited email address, and then press the Join button, which carries the workspace's name, such as Join Crumb & Kettle.

The link works once, only for the invited address, for 7 days. Under Pending invitations, press Revoke next to an invitation and the link stops working.

Owners can invite people in any role. Admins can invite editors, reviewers and viewers.

Roles

• Owner: everything, including billing, support access and deleting the workspace.
• Admin: everything except billing, support access and deleting the workspace.
• Editor: pins, posts, schedule and boards; reviews and approves pins; sees the team.
• Reviewer: sees the workspace and approves or rejects pins.
• Viewer: sees everything, changes nothing.

See Roles and permissions.

Seats

Your plan sets how many people can join across your workspaces: 2 on Starter, 5 on Pro, 10 on Business, 20 on Agency, 40 on Enterprise and 5 on Founding Member. A person in two of your workspaces takes one seat. Pending invitations count as seats until they are accepted, revoked or expire.

The top of Settings → Team shows the count, for example "3 of 5 seats used, including 1 pending invitation", and how many are left. When all seats are taken, Send invitation is switched off and the screen says "All 5 seats are used. Remove a member or revoke an invitation to invite someone, or see plans with more seats." See Roles and permissions for every plan's seats.

Good to know

• Change someone's role or remove them from the same screen. A removal can be undone for a few seconds; after that their access to the workspace ends.
• To leave a workspace yourself, press Leave next to your name, then Leave workspace. Your pins and changes stay in the workspace.
• A client who only needs to see the calendar and results does not need a seat: see Share a workspace with a client.

Updated October 4, 2026.